invitation letter for visitor visa

invitation letter for visitor visa 

use this sample to create invitation letter for visitor visa. please edit this sample with your real name and identity : 

Your name & Address 

Date 

Dear Sir / Madam, 

Re: Application for visit visa for: Name of family member* / friend, their date of birth and nationality

I am writing to confirm I wish to invite [name of family member(s) / friend] to visit me in the UK for [how long; days / weeks / months] for [a holiday / attendance to my graduation / other reason]. I hope [she / he / they] will be able to come on [give date].

I am currently studying at Keele University / I have recently completed my course at Keele University and have leave to remain until [give the date your visa expires]. 

I will be able to accommodate my visitor for the duration of their stay in the UK. Please see the enclosed evidence of my accommodation / please see enclosed hotel / bed & breakfast booking / I will find a hotel / bed and breakfast nearby. 

I have also enclosed evidence of my financial status (if you are paying for your guests living costs while they are visiting). Enclosed are also the following documents:
 

• Copy of my passport & visa / biometric card
• Student Status letter from Keele University
• Tenancy agreement / proof of hotel / bed & breakfast booking
• 3 months bank statements (if necessary)

If you require any further information please do not hesitate to contact me 

Yours faithfully
 

[sign here]
Mr / Miss / Ms / Mrs (as appropriate)
[print your full name here clearly]

immigration invitation letter sample

here is immigration invitation letter sample. please edit this sample to create your invitation.

The purpose of the Invitation Letter to Immigration is not only to invite a foreign visitor to OUHSC, but also to ensure they receive the proper visa status upon entering the United States.

·         This letter should be given to the immigration inspector upon arriving in the U.S.  The visitor should receive a B-1 or Visa Waiver for Business (WB) status.

·         The information in bold and parenthesis should be completed by the department inviting the individual. Remove the bold and parenthesis once the information has been inserted.

o   Date – Date letter is created.

o   Name - Name of the individual who is being invited and their title.

o   Attend/Visit – Choose whichever is appropriate.

o   Workshop, conference, give lecture, etc – Specify why the visitor is coming to OUHSC.

o   Department - Name of the department that is inviting the individual.

o   (date) to (date) -  Range of dates the service will be provided.

o   OUHSC Sponsoring Department Information: Signature, Name, Title, Location, Phone Number, Fax Number, etc for a representative of the department.  Preferably, this section should completed by the person who initially invited the individual to OUHSC.

·         Once completed by the inviting department, the letter should be printed on University letterhead and signed.

B-1/WB Invitation Letter

May 2007

(Date)

United States Immigration Inspector

Re:  Letter of Invitation for (name)

Visitor for Business to University of Oklahoma Health Sciences Center (OUHSC)

Dear Sir/Ma’am,

(Name) has been invited to (attend) (visit) the (workshop, conference, give lecture, etc), sponsored by (department) at OUHSC for the period (date) to (date).  (Name) is expected to receive an honorarium for their services.

Please ensure the proper nonimmigrant status is assigned to the visitor: B-1 or Visa Waiver for Business (WB) and I-94.

The B-1 or WB will permit the University to process an honorarium for this visitor.  The visitor must present passport, visa, and the I-94 shortly after arriving at OUHSC.

Thank you for attention to this matter.

Sincerely,

(OUHSC sponsoring department information)

how to write a invitation letter

how to write a invitation letter? 

This tutorial will help to write an invitation letter for a business.
What information should I include in an invitation letter?
Read the email below. Which points are included?
To: Staff@PD.INDOGT
From: HR@PD.INDOGT
Subject: Reception for new marketing manager
Dear colleagues,
You are invited to attend a reception to mark the arrival of our new marketing manager, Chris Lambert.
Chris has worked for the past 10 years at our sister school in Phnom Penh, Cambodia. He brings with him a wealth of experience in ELT and business and I am sure he will make a great contribution to the development of our school here in Vietnam. I am sure you will want to join me in welcoming Chris to Vietnam and to our school.
The reception will take place in the teachers’ room at the main campus at 1pm on Friday 25 November. Drinks will be served and there will be a finger buffet.
If you are able to attend, please respond to this email by Wednesday so that we can confirm numbers.
Thank you and I look forward to seeing you on Friday.
Kind regards
Jonny Weissmuller
Human Resources Director
Now complete the following table:

Topic	Information given in the letter
Reason for event	Welcome the new marketing manager
Venue
Date
Time
Details of event
What to do if you want to go

The table shows the essential information for the invitation. This information may vary from event to event. However, the principle is the same:

The recipient needs to have enough information to:
• decide whether to go or not;
• be able to communicate this decision;
• be able to get to the right place at the right time;
• know what to expect when he/she gets there.
So, always think about the people you are inviting. What do they need to know?
How formal should my invitation be?
The level of formality depends on the occasion and who you are writing to. Inviting a close friend for coffee by text message might just be “Coffee?” The language in a wedding invitation is usually very formal and traditional. Typically invitations to company events are written in a neutral to formal business style. A landmark event, such as the opening of a new branch, might have a more formal specially printed invitation.
What are the sections of a letter of invitation?
The format of a letter of invitation will depend very much on the event. Look at the model email above. What sections does it have?
Answer:
The email above has the following paragraphs:
• invitation;
• explanation of reason for the event;
• details of the event;
• how to reply to the invitation (including deadline);
• expression of hope that reader will come;
• sign off.
What language can I use to write the invitation?
You want the language to be polite and clear. Match the following expressions from the letter with their use:

Language	Meaning and use
1. You are invited to attend a reception…	a. How to respond to the invitation.
2. A reception to mark the arrival of our new marketing manager.	b. Expresses hope that the person you are inviting will come.
3. The reception will take place in the teachers’ room at 1pm on Friday.	c. Gives further information about the event (note use of passive).
4. Drinks will be served.	d. Invitation.
5. If you are able to attend, please respond to this email.	e. Gives details of the venue and time (note prepositions).
6. I look forward to seeing you on Friday.	f. Neutral/friendly sign off often used in business letters.
7. Kind regards	g. Explains the purpose of the event.

Answers:

1. d
2. g
3. e
4. c
5. a
6. b
7. f
How can I practice writing a letter of invitation?
Imagine your company is arranging an event for staff (e.g. a leaving party for someone who is retiring, an end of year party before Tet etc.). Make up some details about the event in the table below.

Topic	Information about the event (use your imagination!)
Reason for event
Venue
Date
Time
Details of event
What to do if you want to go

Now use the information in your table to write an email to staff inviting them to the event. Use some of the expressions from the example email above.
Glossary:
• Reception (n): a big formal party to celebrate something or to welcome someone
• Mark something (v): to celebrate an important event
• A wealth of experience (collocation): a lot of good experience
• ELT (abbr): English Language Teaching
• Campus (n): the land and buildings of a college or university
• Finger (food) buffet (n): a buffet with a selection of ‘finger food’: snack food you can eat with your fingers
• Confirm numbers (collocation): to check the number of people who will actually attend an event
• Respond (v): to answer
• Recipient (n): someone who receives something
• Sign off (collocation): closing greeting and signature at the end of a letter
Answers:

Topic	Information given in the email
Reason for event	Welcome the new marketing manager
Venue	Teachers’ room at main campus
Date	Friday 25th November
Time	1 pm
Details of event	Finger buffet and drinks
What to do if you want to go	Reply to the email (by Wednesday)

formal invitation letter example

It is my pleasure to invite you to the meeting of the European Council on 28 and 29 June
2012 in Brussels.
The challenge for this European Council is, more than ever before, to signal, in a clear and
concrete manner, that we are doing everything required in response to the crisis. This
means endorsing the country-specific recommendations to guide our policies and budgets,
adopting the "Compact for growth and jobs", launching the final phase of work towards a
new Multiannual Financial Framework (MFF) mobilised in support of growth and jobs,
and, last but not least, setting our Economic and Monetary Union (EMU) on a new path.
We will begin our meeting focusing on the MFF. Given the role of the European
Parliament in this negotiation, I have invited its President for a one-hour meeting with the
members of the European Council, from 15.00 till 16.00, so that he has ample opportunity
to present the views of his institution on this topic.
Following the family photo, we will continue our discussion on the MFF. After the
intensive work conducted by the Polish and Danish Presidencies, Member States' positions
are well-known. This is why I propose that we focus in particular on two issues: how can
the different policies in the new MFF best contribute to the creation of growth and jobs and
enhance the quality of EU spending, and how should we prioritise spending among the
different policy areas and better align it with the Europe 2020 strategy. This is also why I
shall ask you to strictly limit your interventions to no more than two to three minutes.
After the discussion on the MFF, and by 18.00 at the latest, I will ask the European
Council to examine the proposed "Compact for growth and jobs". Given the very good
work undertaken in preparation of this European Council, I propose that we structure our
discussion on the basis of the conclusions and the text of the Compact and adopt it already
on Thursday, leaving however aside the elements directly related to the EMU.
After our discussions on growth, we shall break for short press conferences. Following
which, we resume for dinner, where the President of the ECB will join us. I shall present
the report that was requested of me, in close cooperation with the Presidents of the
Commission, Eurogroup and ECB, on the future of the EMU. This report is not a final
blueprint to be adopted by the European Council but I do expect to reach a common
understanding amongst us on the way forward for the EMU.
On Friday morning, I will give a brief overview of my ideas for future European Council
meetings and the themes I should like to address up to the end of my mandate. Next, we
will approve our conclusions, including the external relations aspects.
The European Council will be followed by a Euro Area summit luncheon around noon,
also attended by the President of the ECB, where we will continue the discussion on the
EMU report and will look at current developments in the euro area.